Professional Art Pass - Terms and conditions

You should understand that by submitting the application online you agree to be bound by these terms and conditions and agree to our Privacy Notice. These terms and conditions of membership should also be read in conjunction with the Terms of use of this website and mobile applications.

Art Fund is the operating name of the National Art Collections Fund (“Art Fund”), a charity registered in England and Wales with charity number 209174 and in Scotland with charity number SC038331. In these Terms & Conditions, references to “Art Fund” or “us” or “we” should be read as referring to The National Art Collections Fund.

References to “you” “your” “yourself” in these terms and conditions generally refer to any person purchasing a Professional Art Pass for their own use.

1. Application for Membership, Eligibility and Benefits

Membership categories and add-ons

1.1 Membership of Art Fund can be obtained through the purchase or renewal of a Professional Art Pass.

1.2 Purchase or renewal of a Professional Art Pass grants annual membership of Art Fund to one individual.

1.3 'Plus One' is a membership add-on that enables Art Fund members to visit museums, galleries and properties included in the Art Map with a guest so that both member and guest can gain free or discounted entry to the museums or other relevant benefits listed in the Art Map upon presentation of a valid Professional Art Pass with a 'Plus One'. The guest does not become a member of Art Fund.

1.3.2 ‘Plus Kids’ is an add-on that enables Art Fund members to visit museums, galleries and properties included in the Art Map with children in their family who are under 16 years old so that both member and child/children can gain free or discounted entry to the museums or other relevant benefits listed in the Art Map upon presentation of a valid Professional Art Pass with a ‘Plus Kids’. The child does not become a member of Art Fund.

1.3.3. 'Plus One' and 'Plus Kids' must be bought in conjunction with a Professional Art Pass membership and cannot be purchased separately under any circumstances (To view the current fee of an annual membership with a 'Plus One' or 'Plus Kids' please click here).

Eligibility

1.4. You must be an arts professional at a museum or gallery in the National Art Pass network.

1.5. ‘Arts professional’ refers to those who are aged 18 and over and are employed or volunteer on a full-time or part-time basis in a museum or gallery, its museum services team or governing body. It does not include interns, external consultants or freelancers.

1.6 We may also ask you at any time to provide documentation supporting your eligibility for Professional Art Pass membership. Failure to provide the documentation requested within 10 working days will result in the cancellation of your membership, and any Professional Art Pass received prior to the cancellation of your membership must be returned to us.

1.8. Art Fund reserves the right to reject applications for membership at its sole discretion.

How to apply

1.9. Professional Art Pass membership can be obtained by applying online at artfund.org/my-art-fund.

Payment

1.10. You must not use borrowed, stolen or forged payment methods to make your payment. Should you do so, you agree to accept full responsibility for such action and to indemnify the Art Fund in respect of all actions, claims, damages, liability, fees, costs and expenses whatsoever that arise as a result of such actions.

1.11. When buying or renewing a membership for your own use, payment can be made by credit or debit card.

1.12. When payment is made by credit or debit card, the subscription fee will be debited at the time of your application.

1.13.3 Please note that charity vouchers and payment methods other than accepted payment methods listed above will not be accepted for membership subscriptions, in compliance with HMRC guidelines.

Refunds

1.14. Membership of the Art Fund through the purchase/renewal of a Professional Art Pass is a form of charitable giving. Once a subscription has been paid and a Professional Art Pass has been issued, no refunds can be made.

Benefits

1.15. Membership of the Art Fund includes:

• one Professional Art Pass

• Art Quarterly magazine

• Art Map publication and

• Art in your Inbox fortnightly email communication.

Please note you can update your preferences at any time by going to your “My Art Fund” account or contacting us.

1.16. Art Quarterly magazine is published quarterly in March, June, September and December. Each issue looks forward to what’s happening in the coming months around the UK and beyond, and comments on the events and issues of the day. It includes in-depth features, interviews, previews, news and opinion, by writers, critics, commentators and experts in the field, alongside details of every work of art that Art Fund has helped museums and galleries to acquire over the past quarter thanks to the support of its members and donors.

1.17. Art Quarterly will be sent by post to you as an active Professional Art Pass member during the first week of the month of publication.

1.18. Art Quarterly magazine is not available for sale.

1.19. Art Map is a publication that lists the museums, galleries and historic properties that offer free or discounted entry to Art Fund members as a thank you for Art Fund’s support.

1.20. Art Map is published annually and is sent to new members in their welcome pack.

1.21. Art Fund cannot guarantee the accuracy of the contents of the Art Map. During the year, some venues may close temporarily due to events or refurbishments, or their prices may change. We strongly advise members to check with individual venues in advance for current opening times and prices.

1.22. Art is your inbox is a e-newsletter sent to members fortnightly. A guide to art across the UK with suggestions on how members can make the most of their Professional Art Pass, it also includes updates on Art Fund’s charitable work and activities.

Admittance to the Art Fund's Annual General Meeting is limited to active members who are able to show a valid Professional Art Pass on the day or whose Professional Art Pass expired less than three calendar months prior to the Annual General Meeting. If you do not renew within 3 calendar months after the expiry of your Art Pass, your membership of Art Fund will come to an end.

2. Delivery

2.1. Your Professional Art Pass will be delivered to the address that you provide when you complete your application form.

2.2. Free standard delivery to UK addresses is by Royal Mail second class service. Applicants are advised to allow ten working days for the card to arrive. Art Fund is not responsible for delays or missing post.

3. Using your Professional Art Pass

3.1 Your Professional Art Pass is proof of your membership of Art Fund. Members must have a valid Professional Art Pass with them to gain free or discounted entry to museums, galleries and historic properties included in Art Map.

3.1.1. Members that do not have a valid Professional Art Pass with them will be asked to pay the full entry fee and refunds cannot be given at a later date.

3.2. When admission tickets to venues are booked online or by telephone, the Professional Art Pass must be shown on request at point of collection.

3.3. Admission discounts and offers provided by the venues are subject to change from time to time. Where possible, changes will be published in Art Quarterly and on the Art Fund’s website artfund.org. We strongly advise members to contact the individual venues before visiting to prevent disappointment.

4. Replacements

4.1. Lost Professional Art Passes will be replaced once free of charge upon request to the Supporter Services Team. Any subsequent replacement cards will incur an administration free of £5.00.

4.2. Art Fund reserves the right to reject requests for additional replacement cards where at least two replacement cards have been issued within a period of six months.

4.3. A replacement copy of the last issue of Art Quarterly magazine and the current issue Art Map will be sent by post once free of charge upon request to the Supporter Services Team.

4.4. Copies of older issues of Art Quarterly and Art Map cannot be provided.

5. Variation of these terms and conditions

5.1. Art Fund reserves the right to vary these Terms and Conditions from time to time. Such variations shall become effective immediately upon posting on Art Fund’s website. These Terms and Conditions were last updated on 3 April 2023.